Features
From inventory to scheduling: all the tools to run your technical departments.
Inventory and availability
Anticipate, decide, book without errors
GDM works out what’s free, day by day. No more conflicts between shows, loans and hires: every item is scheduled.
- Current and upcoming availability, day by day
- Firm bookings or options, shortfalls flagged in red
- A dashboard per item: units, current check-outs, items not returned, faults
- Loans, hires and parallel shows taken into account
- Your inventory imported from an Excel file
Preparation and scanning
Everything ready, nothing forgotten
The equipment list, notes and documents for each booking in one place. Nothing forgotten on the day.
- Lists per booking, grouped the way you work (FOH sound, monitors, stage…)
- Notes, plans and booking documents in one place
- A page dedicated to scanning: check-outs, returns, stocktake, barcode scanners
- Weight and volume of the equipment, and a truck tool that tells you if it all fits
- Recurring bookings duplicated in 2 clicks (festival, tour, revival)
Maintenance, repairs and manuals
Every item keeps its memory
Manuals, spec sheets and maintenance history filed with the equipment. Precise tracking of faults, repairs and items sent for repair.
- Maintenance log per item: faults, interventions, repairs
- Email reminder a few days before a periodic check
- A fault on a single unit, without blocking the others
- Repairs tracked: who, when, for which symptom
- Barcode labels with your organisation’s logo
Loans, hires and ATA carnets
Lend, borrow, hire, without lost paperwork
Equipment leaving or arriving, tracked from start to finish. The loan agreement is signed online: the borrower receives a link, reads, signs with a finger, and the signed PDF files itself.
- A loan agreement with your own wording, signed without a GDM account
- Hires: a rental supplier, their catalogue, the request sent to their contact
- ATA carnets completed: weights, country of origin, values
- Printable picking list, with check-out and return
Technical specs online
An up-to-date spec, shared by a link
Build your venue technical specs and running orders block by block. Publish a version, send a link: the company reads the latest version and downloads the PDF, without an account.
- Blocks that fill themselves: equipment, schedule, accommodation, meals
- Numbered versions; anyone who wants is notified of a new version
- Production specs: the company replies block by block
- A laid-out PDF, in French or English
Team scheduling
The right people, at the right time
Put the team on shifts; GDM counts the hours and checks rest times. One schedule, always up to date, right down to the phone.
- Week, team month and year views, across several departments
- Hours counted, rest-time and working-day alerts
- Call sheets and running orders as PDF
- “Notify the team” by email or notification, and know who has seen it
- In everyone’s phone calendar
HR and timesheets
Permanent staff and freelancers, in one place
HR records, contracts generated from your templates, absences shown on the schedule. Everyone sees their hours and leave; the department produces the month’s timesheet in one click. Payroll stays with your provider.
- Contracts from your templates, with the dates and times of the engagement
- Absences and attendance on the schedule
- Annual target in hours or days, balance always visible
- Timesheet for any period, Excel export
Purchasing and invoices
Order, receive, pay
The purchase order goes to the supplier, receiving puts the equipment into stock, the invoice and payment follow. Quotes, invoices and delivery notes for what you hire out or invoice.
- A step bar: order, receipt, invoice, payment
- Partial receipt, with the backorder tracked
- Quotes, invoices, delivery notes
- Invoices split across your cost codes
Venues, rooms and 360° tours
Show your spaces without travelling
Book your rooms, keep their plans and specs together. The 360° tour shows the stage to a company before it arrives, with a simple link.
- Booking of rooms and spaces
- Venue plan with bars, trusses and loads
- 360° tour with a mini-map, shared by link
- The equipment currently in the room, printable
On the phone
GDM in your pocket
GDM installs on the phone’s home screen, like an app. Everyone finds their schedule and gets a notification when it changes.
- Schedule, running order and technical spec of the day
- Scanning of check-outs and returns
- The pre-show checklist, ticked with a finger
- Fault reported with a photo, expense receipt photographed
The Assistant
Ask, it prepares, you confirm
An Assistant is built into GDM. Ask it to find a booking, explain a procedure or prepare a change: it does so with your access rights, and you confirm in one click.
- It knows the page you have open: “here”, “this booking”
- It answers with GDM’s help pages and shows you where to click
- If it can’t find the answer, it prepares the message for us
- It runs on our own machines, in France
Sharing and security
The right information, for the right people
Documents, lists and schedules available to permanent staff, freelancers and your partners. Easy to pick up, no training needed.
- Unlimited users, rights by role and department
- Account-free links for your partners: day schedule, technical spec, agreement
- Activity log: who did what, when
- Hosted in France, backed up every 30 minutes
Connected to your tools
GDM fits the way you work
Already scheduling in Dièse? Shifts come from Dièse, the team is assigned in GDM. And your other tools connect too.
- Dièse link: shifts scheduled in Dièse, staff in GDM
- Schedule in your phone calendar (iCal)
- The project’s Dropbox folder shown in GDM
- API with keys that have separate rights
- GDM in French and English, emails in each person’s language